| GENDER |
: |
Male / Female |
| Position Reports To |
: |
Communication & Records Supervisor & serves as a back-up of the Mail and File Clerk |
| QUALIFICATION REQUIRED |
: |
College
degree or equivalent is required; some technical training (courses in
typing and word processing, administrative management training). |
| PROFESSIONAL EXPERIENCE |
: |
3 years of experience in administrative area is required, including records, correspondence and mail management functions. |
| Description of Duties |
: |
Under
general direction of the C&R Supervisor, the incumbent takes part
in implementation of USAID/Pakistan Records Management Program; is
responsible for maintenance of the EXO documentation in ASIST database
and coordinates inactive files retirement and disposal. Manages
subscription to periodicals and other C&R operations related to
performing requests of the Mission offices; serves as a back-up of the
Mail and File Clerk, implementing C&R procedures, associated with
correspondence and mail control. Provides information services, while
preparing the Mission documents, including contact and personal
information; is responsible for processing and distribution of phone
bills and invoices. Participates in conducting training courses on
records and communications management. Assumes duties of the C&R
Supervisor in his/her absence. |
| Language |
: |
Level
IV (fluent) written and oral proficiency in English is required. In
addition, the incumbent must be fluent in written and oral Urdu |
| Knowledge |
: |
The
incumbent must have a thorough knowledge of regulations on records
management and correspondence control, mail handling, and requirements
of the external and internal directives regarding information services.
It is necessary to have a good knowledge of the unclassified records,
and the system by which these records are kept. Must have clear
understanding of communication & records functions and operations.
Must be fully acquainted with the organization, functions, personnel,
practices and activities of all Mission offices and sections. |
| CORE SKILLS & ESSENTIALS TO MEET JOB EXPECTATIONS |
: |
- The
incumbent must have obvious management skills to coordinate and control
the correspondence, mail and records management operations by analyzing
existing Mission systems and procedures and recommending improvements
to enhance efficiency.
- Must be tactful yet
effective in explaining procedures related to correspondence, mail and
records management. Sound skills in computer software and electronic
information handling are required: Windows, MS Word, MS Excel, Outlook,
Internet and Intranet, Acrobat Reader, imaging filing system program,
etc.
- Knowledge of operating office equipment (fax, copier, scanner, etc.) is necessary.
|
| REMUNERATION PACKAGE & OTHER DETAILS |
: |
Rs. 45,889 to Rs. 82,911 |
|
Selection Process
When
equally qualified, US Veterans will be given preference. Therefore it
is essential that the candidates address the required qualification
above in the application.
Location
The
applicants should identify their preferred location of service in their
application. Currently the locations are (a) Islamabad, (b) Karachi,
(c) Peshawar, and (d) Lahore.
Additional Selection Criteria
- Post Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
- Current employees serving a probationary period are not eligible to apply.
- Current
employees with an Overall Summary Rating of Needs Improvement or
Unsatisfactory on their most recent Employee Performance Report are not
eligible to apply.
- Applications for the position
must meet the required qualifications as advertised in the vacancy
announcement. Trainee level(s) may be established below the full
performance grade level listed if not fully qualified.
- Current
Employees who have been voluntarily been re-assigned/promoted from one
position to another are not eligible to apply within six months from
the effective date of the reassignment /promotion.
- Current
employees who have received any job related training are not eligible
to apply in another section/agency within one year from the effective
date of training.
- Candidates need to indicate on
the application for Employment if any family member is employed by the
US Mission, Pakistan and, if so, in which section they are employed.
To Apply
- Applications submitted on usaidjobs@hrsglobal.com will be acceptable.
- Only Shortlisted candidates would be contacted.
Definitions
- Ordinarily
Resident (OR): A citizen of the host country or a citizen of another
country who has shifted the main residence permit for employment in
country.
- Not-Ordinarily Resident (NOR):
Typically NORs are US Citizen EFMs (Eligible Family Members) and Family
members of FS, GS, and military personnel who are on the travel orders
and under chief of Mission Authority, or other personnel having
diplomatic privileges and immunities.
|
|
SAUDI ARABIA for the last 8 years. I am post graduate in Arts with computer diploma, data entry, file management, retrieving etc are the basics of my work, waiting for your kind response
Regards,
Positively hoping to get positive consideration
Thanks
As Archive Management Assistant, and would like to apply for any job related Records & Archive Filed, Looking forward for your kind cooperation.